To create an accounting structure for repairs transactions

To facilitate a standardised mapping approach for all exported transactions arising through repairs invoices and works order commitments, an accounting structure must be created, allowing discrete transaction date ranges to be ascribed a corresponding financial period and, where applicable, a week number or other frequency reference point.

The procedure to create an accounting structure for repairs transactions is as follows:

1. Navigate to Quick Menu > Repairs > Configuration > Finance Period Calendar. The Finance Period Calendar window is displayed.
2. Click on New Calendar. All fields are activated ready for data entry 1.
3. Enter a Description for the new repairs accounting structure into the field provided 2.
4. Using the Companies drop-down field, multi-select all companies for which this repairs accounting structure is relevant, or choose the All option, as required 3 1.
5. Click on Save. The new repairs accounting structure is displayed in the alphabetical list.

Tip

1 Where only a small number of parameter values are not required, activate the All tick box first and then de-select individual items from the full list, as appropriate; the All tick box will be automatically removed once an item is de-selected.

Note

1 Upon first access, all fields are automatically activated ready for data entry; hence the New Calendar button is inactive.

2 System validation rules ensure that the description entered for each new repairs accounting structure is unique.

3 A company may only be linked to one repairs accounting structure.

See related topics...

To assign financial periods to a repairs accounting structure

To create a financial posting map