To assign financial periods to a repairs accounting structure

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The procedure to assign financial periods to a repairs accounting structure is as follows:

  1. Navigate to Quick Menu > Repairs > Configuration > Repair Finance Period Calendar. The Repair Finance Period Calendar window is displayed.
  2. Select a repairs accounting structure from the alphabetical list or type its name into the Search Finance Period Calendar field 1.
  3. Click on New Period. The New Repair Finance Period window is displayed.
  4. Using the Frequency drop-down field, select a parameter value to reflect the duration covered by a discrete period e.g. daily, weekly, fortnightly, monthly.
  5. Enter the total Number of Periods to be included within the repairs accounting structure i.e. the Frequency unit multiplier.
  6. Enter the Next Period Start Date for the repairs accounting structure using the calendar icon () or type in the value directly 2.
  7. Click on Confirm. The derived period structure is displayed in the Period summary table; click on the expansion level pointer () to reveal the individual 'start' and 'end' dates 3.
  8. Double-click on the row matching the first period in the accounting structure. The Repairs Finance Period window is displayed.
  9. Enter the Finance Period into the field provided i.e. the equivalent nominal accounting period covered by the inclusive date range 4.
  10. Enter the Week number or reference for the repairs finance period, as required.
  11. Click on Confirm. The assigned accounting reference values are displayed in the Period summary table for the selected entry.
  12. Repeat steps 8 through 11 to insert the nominal accounting periods and week references for the remaining repairs finance periods.
  13. Click on Save.


Note

1 The Search Finance Period Calendar field will match against any element of the calendar description.

2 The permitted date entry format is DD/MM/YY or DD/MM/YYYY.

3 The Period Start Date and Period End Date for each successive period are automatically derived using the combined Frequency and Number of Periods values entered.

4 This is the accounting period used to summarise the cash coming in and out of the housing organisation during that repairs calendar period.


See related topics...

To create an accounting structure for repairs transactions

To create a financial posting map