To manually add a PRS outbound payment to a batch

Parent Previous Next

The compilation of payment transactions pertinent to a PRS outbound payment batch is inextricably linked to the system preference Allow automatic generation of outbound payment batch. Where this option is not configured, the underlying user interface rules dictate that the batch header and all corresponding detail lines matching the chosen Payment Type, Account Type and Outbound Payment Type must be entered manually.


The procedure to manually add a PRS outbound payment to a batch is as follows:

  1. Navigate to Quick Menu > Rents > Configuration > Outbound Payment Batches. The Outbound Payment Batch Detail window is displayed.
  2. Expand an outbound payment type classification heading (Landlord Payment or Third Party Payment) from the hierarchical list and select an associated batch reference, or type the reference directly into the Search Outbound Payment Batches field. By default the list is filtered to show Open batches. An alternative filter can be applied using the Select view drop-down field: Entered, Awaiting Authorisation, Posted, Cancelled, Part Posted or All.
  3. Click on Details. The Details tab is activated.
  4. Enter a Value for the outbound payment into the field provided. The Up and Down arrows are available to increment or decrement the value, as required.
  5. Enter the Payment date for the outbound payment transaction using the calendar icon (), or type in the value directly (format DD/MM/YY or DD/MM/YYYY).
  6. Using the Post to type drop-down field, select the route by which the PRS outbound payment will be managed: Account or Transaction.
  7. Select the applicable landlord Contact group for the outbound payment using the spy-glass icon (). The Search Contact Group window is displayed.
  8. Enter sufficient contact group details into the search fields provided and click on Search. The Search Contact Group window is displayed, returning all possible matches.
  9. Highlight the row containing the exact record match or use Refine Search to enter alternative criteria; optionally, click on View Members to verify the contact group membership details.
  10. Click on Confirm. The name of the selected landlord is displayed adjacent to the Contact group caption.
  11. Using the Posting reference drop-down field, select the account (or transaction) details matching the PRS outbound payment.
  12. Using the Sort code and Bank account / building society number drop-down fields, select the nominated bank details applicable to the PRS outbound payment.
  13. Click on Add / Update Payment. The new entry is displayed in the Outbound Payments summary table.
  14. Repeat steps 4 through 13 to add further payment lines to the PRS outbound payment batch 1.
  15. Click on Save 2.


Note

1 Where an entry is no longer valid, highlight the corresponding row in the Outbound Payments summary table and click on Delete Payment.

2 Where the cumulative total of all payment entries does not match the figure recorded in the batch header, a warning message is automatically triggered.


See related topics...

PRS outbound payment batch management overview

To create a new PRS outbound payment batch