To create a new PRS outbound payment batch

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The procedure to create a new PRS outbound payment batch is as follows:

  1. Navigate to Quick Menu > Rents > Configuration > Outbound Payment Batches. The Outbound Payment Batch Detail window is displayed.
  2. Click on New Batch 1. All fields are activated ready for data entry.
  3. Using the Company drop-down field, select the company applicable to the PRS outbound payment batch.
  4. Enter the Default payment date to be ascribed to all associated payment transactions, either using the calendar icon () or typing in the value directly (format DD/MM/YY or DD/MM/YYYY).
  5. Using the Payment type drop-down field, select the specific classification of payment to be managed through this PRS outbound payment batch.
  6. Using the Account type drop-down field, select the specific classification of landlord charge account to be managed through this PRS outbound payment batch.
  7. Using the Outbound payment type drop-down field, select the payee classification pertinent to the batch i.e. Landlord Payment or Third Party Payment 2.
  8. Where Third Party Payment is selected, enter the applicable Payee sort code, Payee bank account number and Payee bank account name details into the corresponding fields provided 3.
  9. Enter a unique Batch reference into the field provided i.e. to be used for identification and tracking purposes.
  10. Use the Notes field to add contextual information relevant to the purpose and scope of the PRS outbound payment batch.
  11. Click on Save 4. The newly created PRS outbound payment batch is displayed in the alphabetical list, underneath the assigned Outbound payment type heading 5.


Note

1 Upon first access, all fields are automatically activated ready for data entry; hence the New Batch button is inactive.

2 The Third Party Payment option may be employed in circumstances where, say, the housing organisation is required to make a tax liability payment to HMRC on the landlord's behalf.

3 In contrast, where Landlord Payment is the chosen payee classification, the bank details applicable to the payment transactions will be obtained directly from each PRS account.

4 The Created by and Created date fields are automatically populated with the name of the end user creating the PRS outbound payment batch and current system date respectively.

5 The system preference Allow automatic generation of outbound payment batch determines whether payment detail lines will be collated automatically, taking the surplus balance from each matching account (the portion above the reserve limit) and raising a batch payment entry.


See related topics...

PRS outbound payment batch management overview

To manually add a PRS outbound payment to a batch