To create a new clearance rule for PRS payments

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The procedure to create a new clearance rule for PRS payments is as follows:

  1. Navigate to Quick Menu > Private Rental Sector > Configuration > Payment Type Clearance Rules. The Payment Type Clearance Rules window is displayed.
  2. Click on New Clearance Period Rule. The Payment Clearance Period Rules window is displayed.
  3. Using the Company drop-down field, multi-select all companies for which this PRS clearance rule is relevant, or choose the All option, as required 1.
  4. Using the Payment Type drop-down field, multi-select all payment options that will be subject to the PRS clearance rule (e.g. Cheque, BACS Transfer, Direct Debit, etc.), or choose the All option, as required 1.
  5. Using the Calendar drop-down field, select the specific calendar that will be employed to steer the frequency of the PRS clearance rule.
  6. Enter the Clearance period value into the field provided i.e. the Clearance period type multiplier. The Up and Down arrows are available to increment or decrement the value, as required.
  7. Using the Clearance period type drop-down field, select an appropriate frequency parameter for the PRS payment clearance period i.e. Minutes, Days, Weeks or Months 2.
  8. Choose an Effective from date for this PRS clearance rule i.e. the date on which it came into effect 3.
  9. Choose an Effective to date if the PRS clearance rule status is to be reviewed on a specific date or to capture a change of circumstances; a blank field means the PRS clearance rule will never expire.
  10. Click on Confirm. The new entry is displayed in the Payment Type Clearance Rules History summary table.
  11. Repeat steps 2 through 10 to define further PRS clearance period rules.
  12. Click on Save.


Tip

1 Where only a small number of parameter values are not required, activate the All tick box first and then deselect individual items from the full list, as required; the All tick box will be automatically removed once an item is deselected.

Note

1 System validation checks ensure that an individual payment type can only be linked to a single PRS clearance rule within the same effective period.

2 By way of example, if a three day clearance period was required, a Clearance period type of 'Days' would be selected, coinciding with a Clearance period of '3'.

3 The Effective from date defaults to the current system date and cannot be left blank.


See related topics...

PRS configuration management overview

To define PRS asset management agreement types